In the case of an employee violating the company's attendance policy, what should be avoided to reduce company risk?

To minimize company risk in situations where an employee has violated the attendance policy, it is important to avoid proceeding directly with discipline. This approach can lead to a number of complications.

When immediate disciplinary action is taken without thorough investigation or consideration of the employee's context, it may overlook essential factors such as the circumstances surrounding the absences, the employee's history, or any potential underlying issues that could warrant special consideration. Engaging in a comprehensive review before taking disciplinary measures serves to ensure fairness and support a just and reasonable decision-making process. This also helps to protect the organization from potential grievances or legal disputes that can arise from perceived unfair treatment or lack of due process.

By taking the time to carefully assess the situation—such as reviewing documentation, discussing absences with the employee, and analyzing trends in attendance—management can make informed decisions that consider both the company’s policies and the employee’s individual situation. This thoroughness not only helps reduce the risk of improper discipline but also promotes a culture of transparency and open communication within the workplace.